The project isn't being managed as well as it could be, in my opinion. Let me emphasize that: In my opinion.
So, I suggested -- to the owner of the company that is creating the software product -- that we use Basecamp. It's a web-based "Software As A Service" application.
Disclaimer: Basecamp is a product of 37 Signals. The founder of 37 Signals, Jason Fried, is a personal friend.
Basecamp is, arguably, the single most important piece of project management software ever created.
"Wow, Don ... that's quite a statement!"
Yeah, well, you use Basecamp and you'll become an evangelist as I am.
Basecamp allows all the important parts of a project -- artifacts, messages, schedules, etc. -- to be stored in one place. Any "stakeholder" (BUZZWORD ALERT!) can access the project's information from anywhere: Computer, iPad, phone. Even a Windows-based machine.
As you might imagine, the old-school owner of the creating company (NOT me) was opposed to the idea. "We have Microsoft Project" ... "It's in the cloud" ... "We don't have a process in place" ... all the excuses -- and that's all they are -- you would expect.
Nixed. Shot down. Kicked to the curb.
So, like any good self-starter, I purchased my own subscription to Basecamp and started using it.
I invited the client to join my project. They did, immediately, and are already liking it.
Today, while working with an ancillary party (the usability experts), they asked me to make the latest copy of the prototype software available to them.
"No problem. I have an online project management software that I use ..."
"Yeah! How'd you know? Did Kristy tell you?"
"No, I've used it before with _____. It's great."
So, despite the best efforts of the owner, we're using Basecamp, collaborating on this project, communicating and sharing "stuff" via one, central location.
Kudos to Jason, 37 Signals and Basecamp. I cannot recommend it enough.
All The Best,